Job Title : Senior Executive, Student Administration
Job Type : Temp One year with possibility of conversion
Job Location : Nanyang Avenue
Key Skills : Student Administration
Job Responsibilities:
This role is part of the Programme and Office Management team within the Undergraduate Programmes Office (UPO). This role is required to assist the functional team lead of UPO with the below key responsibilities to support the daily operations in UPO, enhancing the overall student experience.
Associate Deans’ Office
· Provide secretarial support for the Associate Deans' Office, ensuring smooth operations and effective communication within the office and with external parties.
· Manage the scheduling of the Associate Deans' calendars, including coordinating meetings, appointments, and travel arrangements.
· Oversee and maintain the Associate Deans' role-based accounts, ensuring accurate record-keeping
· Provide administrative support for Institutional Submissions, including compiling and organizing documentation for various institutional purposes.
· Manage the Student Feedback on Teaching (SFT) process, ensuring timely collection and dissemination of feedback to faculty members.
· Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
Undergraduate Programmes Office (UPO)
· Administer various Mid-Term Scholarships ensuring compliance with scholarship requirements and guidelines.
· Administer Financial Aids including application processing, selection, justification report, offer and disbursement.
· Coordinate and administer the selection process for the Valedictorian, Huray Gold Medal Award and the Koh Boon Hwee Award, recognizing outstanding academic achievements, strong commitment to serve the community with strong leadership abilities.
· Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
· Assist in verifying and generating certification letters for students upon request, ensuring accuracy and compliance with institutional policies.
· Manage the recruitment, scheduling, and monthly claims process for Work Study Scheme (WSS) student assistants, ensuring smooth operations and timely payments.
· Manage the Course Coordinators and Teaching Instructors' distribution list, ensuring effective communication and coordination within UPO.
· Track and process payments for Case Studies, ensuring students do not infringe the copyrights.
· Maintain the respective UPO staff role-based account access, ensuring data security and compliance with institutional policies.
· Work closely with faculty to facilitate the accreditation/ reaccreditation process with various professional bodies for the new/ existing programmes
· Assist with the access application for UPO new staff via ADAM, and revoke their access when they resign from their role, ensuring data security and compliance with institutional policies.
· Assist with UPO's miscellaneous work, including working closely with Facilities to ensure smooth operations within UPO
Job Requirements:
· Bachelor Degree
· Proficient in MS suites of software,Able to multi-task
· Knowledgeable on Students’ Admission related operations and administrative skills
· Outgoing and enjoy interacting with people
· Candidates with previous experience in Institute of Higher Learning (IHLs) will have an advantage
If your skills & experience match the requirement, please share your updated CV in MS Word Format stating your current, expected salary details & availability at [email protected] to take it forward. We regret to inform that only shortlisted candidates will be notified.
All Curriculum Vitaes will be treated with the strictest confidentiality.
“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).
e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.”
Manisha Sharma
RMA Consultants Pte Ltd
EA License No 93C4403
EA Regn No R1872602
