Responsibilities:
Facility Operations Management:
- Support daily operations and maintenance of facilities, ensuring optimal functionality, safety, and efficiency.
- Coordinate with various departments and vendors to address facility-related issues, repairs, and maintenance.
- Adhoc requests assigned by Facilities Manager
Space Planning and Management:
- Collaborate with stakeholders to plan and optimize the use of workspace, considering organizational requirements, efficiency, and employee comfort.
- Manage office space allocation, seating arrangements, and relocations in accordance with departmental needs and organizational changes.
- Maintain accurate records and documentation related to space utilization, occupancy rates, and lease agreements.
- Coordinate office moves, renovations, and furniture installations while adhering to established budgets and timelines.
Budgeting and Reporting:
- Assist in the development and management of the facilities budget, monitoring expenses and optimizing costs.
- Prepare regular reports, metrics, and key performance indicators to track facilities utilization, maintenance, and operational efficiency.
Administrative Support:
- Assist with general administrative tasks, such as filing, data entry, and document preparation.
- Handle incoming and outgoing mail, including sorting, distribution, and coordination of courier services.
- Maintain confidentiality of sensitive information and handle inquiries and requests with professionalism and discretion.
Receptionist Duties: (Backfill)
- Welcome and greet visitors and guests in a friendly and professional manner, ensuring a positive first impression.
- Answer and route incoming calls, take messages, and provide accurate information to callers.
- Manage the reception area, maintaining its cleanliness and organization.
- Notify employees of visitor arrivals and handle visitor sign-in procedures.
- Assist with general inquiries and provide helpful information to visitors and callers.
