Job Description:
- You will manage maintenance for research, clinical, and office spaces.
- Responsibilities include monitoring building security and hazards, assisting with minor furniture and equipment maintenance, and submitting service requests for building needs like paint, carpet, and plumbing.
- You will also manage key inventory and building access, coordinate evacuation drills and disaster preparedness, and maintain emergency contact information and safety plans.
- Additionally, you will handle administrative tasks such as equipment tracking, space inventory, and building occupancy directories.
- You will conduct inventory controls, manage procurement and invoices, purchase supplies, and support small-scale renovation projects.
- Managing the conference room system and scheduling will also be part of your duties.
- Provide adequate oversight of the Facilities Analyst positions to ensure effective performance of “break-fix repair incidents, as well as repairs found from planned maintenance
- Monitor and review reporting through platforms to review vendor performance on numerous metrics for vendor meetings including the adjustments of store assignments and rankings to achieve corporate targets
- Provide adequate support to the Facilities Analysts and Finance to ensure effective receipt, review, processing, and reconciliation of all invoices as applicable to the division
- Monitor, review and adjust facility forecasted spend for planned maintenance, reactive repair and planned projects in conjunction with finance to achieve corporate targets
- Provide trend analysis to forecasted risk relating to project and reactive repair spend with adjustment options on high risk categories
- Support the Division Facility Director and Facility Operations Managers in monitoring and reviewing trends surrounding spend and potential savings relative to forecasted projects, including the adjustment of schedules and budgets as required to meet forecast guidance
- Review, approval, and execution of all vendor proposals, contracts, invoices, etc. within the spending approval authority; evaluate planned repair proposal to determine net benefit to company on repair versus replace scenario in the best interest of the organization
- Support the Division Facility Director with the review, approval and execution of all vendor contracts, proposals, etc. as applicable to the division
- Responsible for periodic review, analysis and reporting of key metrics of technical support metrics for evaluation of Repair Team performance (i.e. number of incidents processed, average length of call, proposal escalations, resolutions without vendor dispatch, etc.)
- Responsible for periodic review, analysis and reporting of key metrics as associated with vendor agreements and performance (i.e. quality of work, response and resolution times, pricing, financial viability, coordination/cooperation with store operations, etc.)
- Collaborate with all Facility Maintenance Groups, Engineering & Construction, Real Estate, and Store Operations to ensure visibility to location specific and global enterprise activities
- Work with Division Facility Director to develop and implement criteria for definition of projects to transfer to Retail Facilities Operations Managers or Engineering & Construction
Qualifications
- Min Bachelor's degree in related area and / or equivalent experience / training
- Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences
- Strong interpersonal and communication skills.
- Thorough interpersonal skills including good service orientation and effective problem solving. Knowledge of architectural or engineering concepts.
- Thorough and effective skills to multi-task and prioritize daily activities effectively.
If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]
Thank You.
Leon Leong De Cong
R1551708
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599
