Administrative
-Answer Phone/Take Messages (Hi, Vision Empire)
-Mail, Parcel and Courier/Shipment - Collect mail, parcel courier and check mail every 2-3 days, arrange for courier or parcel
-Pantry, Stationery and Office equipment - Responsible for Pantry and Stationary Supplies, including all drinking water, snacks and disposable crockeries matters
-Printer - responsible for all company printing and printer issues, including but not limited to printing supplies, paper, maintanance and payment issues
-Season Parking and vehicle usage - Ensure monthly season parkings for all vehicle in the company are paid on time and the usage report is updated daily
-Attendance - Taking and accounting of all employee attendance in company on a daily basis, recording of all tardiness, MC and applicable Leaves
-Electric, Phone and Internet Monthly Bills - Ensure phone bill of company and Directors are settled on monthly basis
-Government Grant - successfully apply and get grant from government when instructed
-Training - arrange and ensure selected employees are sent for training when instructed
-Office Access - Update access list and ensure access is given only to authorized employees
-Safe Entry - Enforce and ensure all company employers/es strictly follow the safe entry requirements as dictated by the government
-Filing - ensure filing system in company is strictly enforced
-Preparation and update of SOP - take time and effort to setup, maintain and update all Standard Operating Procedures for admin duties
-Setting up of company email, printing of name card for relevant employees
Accounts
-Full set of accounts for IRAS, ACRA, GST, tax reporting
-Sales Order Processing - invoicing, payment and collection
-Procurement Processing - Issuing of PO, payment and logistics
-CPF, AIS, MOM Foreign Worker Levy are on time
-Petty Cash - maintenance and update of petty cash in the company
-Stock and Inventory - Ensure stocks reconcile at the end of each month
-Weekly AR and AP - Report of AR and AP to be done every month
-Weekly Bank Statement Reconciliation - ensure a weekly recouncillation is done
-Ensure Monthly report of Balance Sheet, Income Statement and Balance of Cash Flow
