Summary of the position:
- The HRBP & Payroll and Operations Specialist is a key member of the HR team and will report to C&B, HRIS and Operations Director with matrix reporting to HRBP,Singapore Branch.
- He/She will work closely with Head of HR and HR Business Partners to develop and implement HR strategic solutions and strategies that are aligned with the Bank’s goals.
- He/She will work in partnership with stakeholder to deliver professional HR advisories, provide seamless HR support including recruitment to its business as required and drive the implementation of HR practices and initiatives.
- He/She will be involved in analyzing HR processes, identifying areas for improvement to drive positive change, and to align our HR practices and policies with market best practices.
- He/She will be responsible for processing payroll, benefits administration and prepare accounting entries. Attending employees’ queries. Maintain and update HRIS system to ensure data accuracy and integrity
- He/She will have HR administrative responsibilities including collating responses for surveys and regulatory manpower reporting, developing and reviewing HR policy, and ensuring HR policies, procedures and day-to-day handling of HR matters are compliant with the Bank’s guidelines and regulatory requirements.
Main responsibilities:
1. Payroll, Benefits Administration and Operations
- Support HR operations in managing end-to-end payroll and benefits administration ensuring the accurate and timely processing of monthly payroll and staff benefits on a monthly basis. Act as a coverage for all payroll related entries via Satis and Serapis system.
- Manage employee benefits programs/ maintain HRIS systems relating to health insurance, claims, leaves and other benefits. Maintain accurate benefits record and ensure timely processing of enrollments, changes and terminations.
- Coordinate and manage timely submission of all mandatory surveys from MOM, MAS, CPF and IMDA. Prepare and submit monthly reports including headcounts, Essbase and COSMO validation.
- Process and follow up on all government related clams such as NS, childcare, maternity, paternity claims.
- Serve as a contact point for employees addressing payroll and benefits related queries and providing advice on HR policies and procedures.
2. Business Partnering
- Manage end-to-end recruitment by partnering with the business to review job scope, shortlisting of candidates, conducting interviews, and working with recruiters.
3. Project Management
- Plan, execute and monitor global, regional and local HR projects from initiation to completion, ensuring alignment with project timeline and the Bank’s goals/objectives.
4. Compliance Management
- Stay abreast of relevant employment laws, regulations and industry standards to ensure that HR projects, initiatives and practices are compliant, and to mitigate any potential risks.
5. Others
- Coordinate responses to internal and external HR surveys, and for regulatory reporting.
- Back up for other HR colleagues during their absence.
- Other duties as assigned.
Legal and Regulatory Responsibilities
- 1. Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the Singapore Compliance manual and Compliance policies and procedures as issued from time to time; Financial Security requirements, including, but not limited to, the prevention of Financial Crime and Fraud including reporting obligations to the Money Laundering Reporting Officer.
- 2. Maintain appropriate knowledge to ensure to be fully qualified to undertake the role.
- 3. Complete all mandatory training as required to attain and maintain competency.
Requirements:
- Bachelor’s degree in Human Resources, Business Administration or Accounting related field.
- At least 3 years’ experience in payroll processing and benefits administration preferably in a banking environment.
- At least 3 years of Business Partnering of HR Advisory experience.
- Strong analytical skills with the ability to interpret HR data, conduct benchmarking studies, analyze market trends and make data-driven recommendations.
- Good knowledge of employment laws, regulations and HR best practices.
- Positive mindset with a passion for driving positive change, continuous improvement, and staying ahead of industry trends and best practices.
- Ability to prioritize competing demands, work under pressure, and manage multiple projects simultaneously.
- Excellent written and communication skills.
