Key accountability (Main purpose of this job):
Reporting to the Senior Finance Manager, this role is responsible for supporting the Finance department in various functions including accounts receivable (managing credit risk and ensuring timely payment from our customer, cashiering and accounts payable.
Responsibilities (Key areas of Responsibilities):
Credit Control / Accounts Receivable
- Develop, recommend and implement effective debt collection measures to minimise bad debts.
- Administer financial assistance schemes through modified instalment plans/bursary, including granting of extensions.
- Attend to and resolve discrepancies relating to non-payment of invoices.
- Monitor customers’ payment and alert the Finance Manager of any delinquent accounts. This includes liaising with the School’s lawyer/debt collector to prevent and minimise bad debts.
- Send reminder letters for overdue accounts to parents on a regular basis.
- Attend to internal and external enquiries/requests in a proper and timely manner.
- Assess and propose write off of irrecoverable receivables.
- Undertake account reconciliations as required.
- Prepare all credit related reports including weekly debtors aging reports and other reports required by the Management (e.g. during semester fees collection period).
- Maintain the students’ billing address in the accounting system.
- Provide weekly forecast collections for cash flow management.
- Ensure prompt follow up of all overdue accounts to minimise recovery delay.
- Issue invoice and credit notes and apply receipts in the accounting system.
- Assist in audits when necessary.
- Provide training and guidance to team members.
Cashiering
- Be a mentor and partner in the provision of functions for the cashiering role.
- Apply receipts in the accounting system.
Requirements:
- Diploma in Accounting or equivalent
- Minimum 3 years of relevant working experience
- Prior experience in credit control or accounting will be preferred
- Advanced proficiency in Microsoft Excel and Word
- Accurate and meticulous with excellent attention to details
- A team player with good interpersonal and communication skills
- Ability to work independently and diligently
- Able to work effectively and efficiently under pressure and within timelines
- Strong problem solving and multitasking skills
- Ability to remain firm and maintain high ethical standards
