- Provide admin and operational support to the manager and help to maintain CEO and COO calendars.
- Coordinate the meetings assigned by manager and record minutes of the meetings.
- Assist manager in staff engagement and hospitality matters.
Roles and Responsibilities:
- Coordinate the followings and record the minutes of meeting
- Management Committee Meetings
- Senior Management Meetings
- Hospital Management Meetings
- Medifund Committee Meetings
- Allied Health & Operations Meetings
- Project meetings
- Support AHO manager in her admin functions as assigned from time to time.
- Maintain a current manual of policies and procedures for reference in the day to day operations.
- To be familiar with operations of department and the PDPA compliance to the PDPA in all our procedures and processes for handling personal data and to alert manager may arise due to gaps in the handling of personal data.
- Foster a data protection culture among the department colleagues through department audit.
- Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
- Assist manager in collating Medifund claims from various departments.
- Assist Manager in the co-ordination for the internal and external audits and inspection.
- Participate in quality improvement initiatives and projects.
- Cover the duties of department colleagues in their absence.
- Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
- Nominate as an Emergency Warden someone who is physically capable of handling a fire extinguisher and walking down the stairs. The individual should remain calm during emergencies and stressful situations..
- Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.
Requirements:
- Min degree in any courses
- Min 3 years of secretary experience
- Experience in healthcare / medical device / pharma industry will be an advantage
- Minute writing exp
Salary range: Up to $4.5K
Healthcare Industry
Interested candidates, please forward your resume to [email protected]
Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)
