Responsibilities:
- Coordinate and record the minutes of meeting
- Support department manager in admin functions as assigned from time to time.
- Track and maintain an electronic directory and file of all circulars and advisories from MOH, AIC, MOM and other relevant authorities.
- Maintain a current manual of policies and procedures for reference in the day to day operations.
- To be familiar with operations of department and the PDPA compliance of all our procedures and processes for handling personal data and to alert the manager of any gaps in the handling of personal data.
- Foster a data protection culture among the department's colleagues through department audit.
- Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
- Assist the manager in collating Medifund claims from various departments.
- Assist the Manager in the co-ordination for the internal and external audits and inspection.
- Participate in quality improvement initiatives and projects.
- Cover the duties of the department colleagues in their absence.
- Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
- Act as an Emergency Warden, capable of handling a fire extinguisher and walking down the stairs. Able to remain calm during emergencies and stressful situations..
- Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.
Requirements:
- Min Degree in any field of study from a recognized institution
- Additional qualifications in healthcare services are advantageous
- Min. 3 years of related executive assistant work experience from healthcare / government stat board or civil service related sector
- Prior knowledge of healthcare operations and service processes would be good
- Possess strong communication and interpersonal skills, and be able to relate well with colleagues and external partners
- Adequate IT knowledge is essential as the hospital transitions to an electronic records environment.
- Comfortable with and have prior experience taking meeting minutes
Interested applicants, please email your updated CV to [email protected] or WA 91792208 for more information.
We regret to inform that only shortlisted applications will be contacted.
Recruiter's Ref Code: #HHM
EA Personnel No: R21103938
EA Personnel Name: Reina Ng Hwee Min
Company Registration Number: Recruit Express Pte Ltd (99C4599)
