Your role
Our major Oil & Energy Downstream Client is looking for Inspection Management System (IMS) Data Analyst/Admin who will be responsible in delivering high-quality data analysis and assurance that contributes to effective inspections and zero overdue schedules (AIPSM Key KPI) on issues related to WIMS and SRBI.
- Support Inspection Engineers & Materials Corrosion Engineers (MCE) in creating / editing/deleting Floc, Corrosion Loop, Equipment, Circuits, Components, Schedules, Equipment Specifications, Equipment Condition History (ECH), Corrosion Monitoring Locations (CML), Measurement Points (MP) in WIMS
- Perform daily dashboard consistency checks on the existing w-IMS dashboard that tracks the Asset’s KPI (Inspector Dashboard, ECH Dashboard, AI Monthly KPI Dashboard, Extension and Temporary Repair Dashboard, etc.)
- Perform Monthly w-IMS Reporting on Overdue Schedules from the Global Dashboard, Inactive Schedules & ECH > 90 days pending for approval, and Potential Overdue schedules, and communicate gaps with the relevant Inspection Engineer
- Ensure that all relevant documentations are attached to ECH in w-IMS and back out faulty ECH with attached/credited schedule(s). Perform monthly w-IMS health checks as per AMS RP 4.01.6 under Section 20.3 “Site Admin Queries” and highlight in the monthly KPI meeting
- Perform IMS Data Quality deep-dive check on identified critical items in w-IMS IMS health check. Perform monthly SAP health checks from the SAP dashboard to ensure w-IMS / GSAP hierarchies, as well as schedules, are aligned and communicate gaps with the relevant PM Planner / Inspection Engineer
- Monitor and coordinate LOPC with the Unit Inspection Engineer and track the Leaks that are EI-300 and EI-400 G-Metrix Reportable (Pressure retaining boundary Leaks and Pressure retaining boundary leaks with Reliability and/or Process Safety Impact) Provide the AI PSM Report (Category 1 Extension and Temporary Repair) and Insight
- Sharing Report (EI100-500 G-metrics Reportable) to the Asset Integrity Manager
- Perform Monthly cumulative risk visual data updates
- Support MCE / RBI Engineer in updating CCD and Component
- Support CML setup/Uploading of Thickness Measurement Data in w-IMS
- Explore IMS Automation. Creates Dashboard, Custom Queries, and Dynamic Forms, and maximizes other functionalities
- Assist PM Planner / Inspection Engineer to raise Technical Asset Master Data Form to amend changes in SAP if discrepancies are observed
- Perform updating on the SVP Quarterly Report (Overdue Schedule and LOPC updating
- Provide Data for the Solomon Study (Refining benchmarking study and solutions)
- Update Schedule’s MEC Cost in w-IMS
- Manage the day-to-day activities (document library management, permission group administration, etc) of the department SharePoint Subsites
- Ensure migration of data from the current share folder into SharePoint and maintain data structure in SharePoint
- Schedule and Perform Internal Audit (LOD1) of w-IMS program
- Assist Inspection Engineers in the creation of PR, PO, and SES
- Keep track of monthly PO creation, vetting, and update to Finance
- Preparing monthly Accrual Reports from Asset Integrity and coordinating it with the Finance department
- Provide support to Ad-hoc administrative requests, e.g., finding docs (GA, Isometric) in AIM, data analysis, etc.
- Prepare monthly section meeting minutes
- Coordinate w-IMS/RBI New Training requests for new users and refresher Training for existing users
- Provide/Remove access for users in w-IMS
- Participate in w-IMS AP monthly teleconference
- Schedule a run-through with users for every release update
- Back-up w-IMS Site Focal Point
You are what we are looking for if you:
- Have 2 - 5yrs experience in Inspection/QA/NDT or Energy industry engineering/maintenance/projects, preferably
- Are proficient in MS Excel (minimum intermediate proficiency)
- Are knowledgeable on advanced formulas and functions e.g. VLOOKUP, XLOOKUP-Concatenate Relation; Creating charts and graphs; Data tables (PIVOT) and what-if analysis; Making use of the Formula tab and Functions library; Using formulas to manipulate basic data
- Have the following skills:
- Collaboration: Work with many others to receive, retrieve and presenting data and insights through both reports and visual presentations
- Attention-to-detail: Recognising accuracy (and inaccuracies) while analysing, retrieving and explaining data
- Problem solving: Identify problems, analysis, trending/grouping and developing potential theories/solutions
- Active listening: Remain open-minded to theories/solutions
- Research: Ability to find, organise, analyse and present relevant information about a specific subject.
