Position Overview:
We are seeking a proactive and organized Administrative Staff member to join our dynamic and growing international team.
This part-time role offers the potential to transition to a full-time position in 2025.
The ideal candidate will be an independent problem solver, a natural organizer who has excellent communication skills and who enjoys ensuring smooth office operations and keeping things well-organized.
If you are a team player with a can-do attitude, proactive and organized individual looking to contribute to a thriving team, we would love to hear from you.
Key Responsibilities:
Office Management:
- Oversee daily office operations, including managing office supplies, equipment and facilities including workspace planning, phone systems, security systems, and office cleaning.
- Handle incoming and outgoing mail and courier services efficiently.
- Liase with vendors and service providers
- Handling internal communications
Administrative Support:
- Maintain and organize company records on Sharepoint, ensuring all documents are well-organized and accessible
- Ensure the confidentiality of all company documents.
- Assist in organizing company events and activities to promote team cohesion.
- Maintain and update the company contact list.
- Organize and sort files in SharePoint, ensuring easy access and retrieval.
IT Support:
- Assist in setting up laptops and workstations for new hires.
- Manage IT onboarding and offboarding processes for new hires and leavers.
- Coordinate with external IT vendors to resolve technical issues.
- Set up telephone lines and business SIM cards for new joiners.
Prerequisite:
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to take initiative and work independently
- Proficiency in using office software and tools (e.g., Microsoft Office, SharePoint).
- Basic understanding of IT systems and hardware setup is a must
- Previous administrative or office management experience is preferred but not required.
Opportunities:
- This is a Part-time position with the potential to convert to a full-time role in 2025.
- Be part of a dynamic, international team with significant growth opportunities.
