Job Scope:
- Provide support in general office and project site administrative matters
- Handle daily administrative tasks, including prepare memo, newsletters, articles and reports
- Handle incoming and outgoing communications, such as phone calls and emails
- Maintain and organize office files, records, and documentation
- Serve as the point of contact for internal and external communications
- Draft and distribute memos, notices, and other correspondence
- Assist in scheduling meetings, preparing agendas, and taking minutes
- Assist senior management with administrative tasks and special projects
- Prepare reports, presentations, and other documentation for meetings
- Ensure compliance with company policies and procedures
- Maintain up-to-date knowledge of safety regulations and standards in the construction industry
- Assist in coordinating safety training sessions and maintaining safety records
- Prepare employment contracts, offer letters, and other necessary documentation for new hires
- Collect and verify personal and employment details from new employees
- Ensure all documentation complies with company policies and legal requirements
- Conduct briefing sessions for new workers, highlighting the importance of onboarding procedures and company policies
- Coordinate with HR to ensure all necessary training and orientations are scheduled
- Conduct occasional visits to construction sites to provide administrative support and gather information
Job Requirement:
- Bachelor's degree in Business Administration, Human Resources, or Psychology
- Minimum of 6 years of experience in an administrative role, preferably within the construction industry
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking abilities
- Strong verbal and written communication skills
- Attention to detail and accuracy
- Ability to handle confidential information with integrity
- Knowledge of HR processes and legal compliance
- Ability to work independently and as part of a team
- Strong problem-solving skills and the ability to adapt to changing priorities
- Strong organizational and time-management skills
- Excellent communication and interpersonal skills
- Attend to emergency call and able to work during public holiday or weekend if required
- Willing travel to various locations for meetings and construction sites to provide administrative support
- ·6 working days per week
We are regret that only shortlisted candidates will be notified.
