Job Responsibilities :
- General Support: Handle a variety of administrative, secretarial, and operational tasks for the Law Function in Singapore, such as managing legal databases, processing invoices, and preparing reports.
- Document Management: Assist with corporate and commercial legal documents, including formatting, proofreading, coordinating submissions, and ensuring documents are signed, notarized, or consularized.
- Process Improvement: Suggest and implement ideas for digitizing and streamlining legal processes, working closely with the team and IT for better service delivery.
- Research and Reporting: Gather and compile information from different sources, and create reports, presentations, and other communications.
- Meeting Support: Organize and facilitate meetings, including preparing agendas and materials, and coordinating logistics like rooms, equipment, and catering.
- Team Coordination: Help plan and run team meetings, track calendars, manage contact lists, and maintain organization charts.
- Travel and Expenses: Arrange business travel for the team, including visas, flights, and accommodation, and handle expense reporting.
- Additional Duties: Perform other related legal administrative tasks as required
Job Requirements
- Diploma/ Degree holder in Administration and or relevant disciplines
- Prior experience supporting senior counsels and executives
- Minimum five years of administrative experience
- Proficiency with legal tools and technology (such as iManage), Office 365 (including Outlook, Teams, PowerPoint, Word, Excel, Forms etc.) and SharePoint
- High ethical standards and ability to maintain strict confidentiality
- Effective communications, including ability to communicate clearly, simply and directly with excellent professionalism
- Motivated self-starter and team player with a proactive "can do" attitude. Excel at taking initiative and driving actions in a fast-paced team environment, under pressure and meeting tight deadlines.
- Prior experience working with business clients, lawyers, outside counsel, and staff.
Location : Town
Salary : S$5,000.00
We regret to inform that only shortlisted candidates will be contacted.
Interested candidates, please forward your resume to [email protected]
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