Hours: Mon to Thur (8.30am to 5.45pm) and Fri (8.30am to 5.15pm)
Salary: S$4500 - S$6800
Location: Nanyang Link
Duration: 6 months contract (convertible / extendable)
Job Description:
- Ensure delivery of high-quality services and operational efficiency across all graduate programmes.
- Oversee the planning, execution and management of administrative and logistic operations for experiential learning courses conducted overseas in a timely and cost-effective manner (if any).
- Oversee the annual budget submissions and ensure effective tracking and monitoring of the allocated budgets for all graduate programmes.
- Work closely with the Assistant Chair/Associate Chair and Assistant Director to develop, implement and review administrative and student support systems, increase the quality of the programmes and student satisfaction.
- Ensure that staff (if any) within the graduate team are familiar with policies on academic and student matters and ensure consistency in administering such processes across all the graduate
programmes. - Oversee teaching assignment submission, management of timetabling, and exam matters for all graduate programmes.
- Coordinate and collate data or reports on graduate programmes as required for school, College or departments.
- Maintain rapport with both internal (i.e., Programme Directors, faculty and part-timers teaching in the programme, Office of Admissions, Office of Academic Services, Office of Finance, Graduate College etc) and external stakeholders (e.g. students, alumni, external organisations, vendors).
- Serve as the key point of contact for postgraduate coursework students, providing essential support and guidance on all programme-related matters
- Ensure efficient administration of Student Recruitment, Student Admission/matriculation procedures, and the GE teaching schedule while assisting faculty and students in completing the diverse academic-related processes in compliance with the policies and guidelines.
- Provide support and liaise with faculty/other schools/external professors on programme mentorship/in supervisory role for MA and PhD thesis processing, evaluation, and submission processes.
- Provide administrative support for engaging part-time teaching staff.
- Manage facilities booking for teaching purposes
- Other administrative support assigned.
Job Requirements:
- Recognised degree in any discipline with a minimum 5 years of relevant experience, preferably in an academic administrative role in a tertiary institution.
- Ability to manage multiple stakeholders and deliver with quality and timelines.
- Strong people management and leadership skills.
- Excellent interpersonal and communication skills, both verbal and written.
- Meticulous with an eye for details.
- Proactive and has a service-oriented mindset.
- Proficient in MS Office applications.
We regret to inform that only shortlisted candidates will be notified.
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