About our client: Our client is one of the MNC companies in the Oil&Gas industry.
About the role:
Administration Support and Coordination
● Organize and chair coordination meetings such as: MoC, Action Trackers (e.g. Enabon), Trust-and-Verify coordination.
● Coordinate, maintain records and minutes of meeting on decisions made and follow up actions.
● Develop activity schedule and communicate status and progress.
● Assist Terminal Manager in planning programs and events.
● Provide administrative/clerical support to all departmental managers and fellow colleagues.
● Support the Terminal Team in administrative tasks and TM Office in purchase request registrations.
● Monitor and track TMO budget and operational expenditures.
Reporting
● Provide regular terminal performance reports to Vice President, Ops & Technical and external stakeholders.
● Monitor and track the terminal KPI’s, team actions and prepare necessary reports.
● Manage, coordinate, and prepare presentation materials for executive management and other stakeholders.
● Make recommendations regarding operational improvements for ongoing program administration.
Logistic Support
● Source office supplies and maintain pantry stock.
● Manage & track Security Access.
● Support team logistics such as shuttle bus arrangements.
● Act as the focal point for the canteen operation, tenanted units and housekeeping.
Stakeholder Management
● Act as a central point of contact to the internal and external stakeholders of the Terminal, inclusive of the engagement with the front-line personnel.
● Ensure positive engagement with stakeholders.
● Support terminals in servicing internal and external customers.
● Act as a coordinator between terminal staff and other departments
About you:
- Diploma/Bachelor’s Degree with min 5 years of working experience
- Able to work independently
- Strong interpersonal skills
- Organizational skills
- Detail oriented and proactive
- Excellent stakeholder management/relationship skills
- Good verbal and written communication skills, including documentation
- Strong problem-solving skills
- Ability to support an e-business environment
Requirements:
● Diploma/Bachelor’s Degree with min 5 years of working experience
● Able to work independently
● Strong interpersonal skills
● Organizational skills
● Detail oriented and proactive
● Excellent stakeholder management/relationship skills
● Good verbal and written communication skills, including documentation
● Strong problem solving skills
● Ability to support an e-business environment
Others:
● Contract Duration: 6 months (Maternity Cover)
● Work location: Penjuru
● Work hours: Mon - Fri (8.30am - 5.30pm)
*Please note that only shortlisted candidates will be contacted*
Employment Agency: Kingsforce Management Services Pte. Ltd.
Employment Agency Licence No: 94C3545
EA Personnel: Wong Pik Kiun (Kimberly)
EA Personnel Reg. No.: R1984508
