Responsibilities
As a Senior Executive within the People Operations function, your duties will include but not be limited to:
- Performing the full spectrum of HR activities such as personnel administration (proper employee records), compliance with statutory regulations, salary administration, employee movement (transfers/promotion/confirmation/resignation) processes, employee benefits, etc.
- Ensure all HR transactional activities and standards comply with relevant acts, legal demands, and ethical standards.
- Performs payroll administration, such as capturing the monthly movements affecting employee salaries and submitting them to the payroll team for processing.
- Prepare IR21 and IR8A forms.
- Administer various HR systems/platforms and liaise with service providers to resolve issues when necessary.
- Administer and update employees’ database on a timely and accurate basis.
- Participate in all government/non-government-related surveys.
- Process and prepare all employment-related letters, including employment contracts, confirmation letters, resignation acceptance letters, termination letters, increment letters, bonus letters, etc.
- Provide HR support in recruitment, from drafting letters of employment to onboarding the new hire.
- Prepare applications for various relevant grants offered by government agencies.
- Generate HR reports and handle Insurance processes accurately and timely.
- Handles all the foreign work pass applications, renewals, and cancellations for employees/candidates.
- Advise line managers and employees on HR policies and procedures, employee rewards and benefits, work pass matters, and tax clearances for foreigners.
- Prepare presentation slides/Conduct new hire orientation on HR policies and benefits.
Qualifications and Skills
- Diploma/bachelor’s degree in human resource, Business Administration/Management, or related discipline.
- Minimum 2 to 3 years of relevant work experience, preferably from a professional firm environment.
- Proficient in HR software and Microsoft Office applications.
- Communication and interpersonal skills combined with self-assurance and confidence.
- Open to direction, embracing a collaborative working style.
- Ability to look at situations from several points of view.
- Persuasive with details and facts.
