The HR Executive is responsible for managing day-to-day HR operations, ensuring compliance with company policies and labour laws, and supporting various HR functions including recruitment, employee relations, and performance management. This role acts as a bridge between employees and management, facilitating a positive work environment and promoting organizational effectiveness.
Oversee recruitment and selection processes, including sourcing, interviewing, and hiring new employees. Develop and implement HR strategies, policies, and procedures. Design and run employee training and development programs. Maintain HR records, including employee files, compensation, and benefits information.
Job Responsibilities:
Handle the HR functions and administration of the various outlets of the organisation. This includes payroll processing, leave management and other HR-related matters.
- Verify timesheets and attendance for operations staff.
- Maintain and update employee records, including personal information, attendance records, and leave balances.
- Generate monthly payroll reports and other analyses for monthly internal billing purposes.
- Timely submission of CPF contributions, IR21, IR8A, levy claim applications, government surveys and other statutory submissions.
- Manage work passes related issues such as application, renewal, cancellation etc.
- Ensure accurate and timely update of staff details in the HR system and maintain proper filing.
- Immediately reporting to MOM if there is any change in foreign worker details, such as passport, residential address, mobile and etc.
- Adhere and ensure compliance with the changes in local rules and regulations.
- Provide assistance and advice if the staff has any inquiries regarding HR matters.
- Prepare letters and internal announcements as and when required.
- Maintain and timely renew of Insurances, Security Bond and Insurance Claim Handling
- Ad-hoc duties as and when required.
Job Requirements:
- Diploma or Degree in Human Resources Management, Business Administration or related field
- At least 3 years of human resource management experience is preferred
- Update and maintenance proper filing system to ensure documents are traceable in an efficient manner
- Proficient in MS Office
- Proficient in English and preferably in Mandarin in written and verbal communication
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Attention to detail, possesses positive can-do attitude and willing to learn.
- Excellent organisational and time-management skills to prioritise tasks effectively with minimal supervision
- Strong interpersonal and communication skills
- Any other administrative tasks as required.