Responsibilities:
Invoice Processing and Discrepancy Resolution:
• Execute accounts payable functions including invoice processing, posting, and resolution of
discrepancies to ensure timely and accurate accounting.
• Perform and manage accrual entries, general ledger reconciliations to the balance sheet to
ensure accurate financial reporting.
Vendor Management and Reconciliation:
• Manage relationships with vendors, ensuring invoices are matched with purchase orders and
goods received notes.
• Perform third-party vendor reconciliations and ensure the Receipt Non-Vouched (RNV) listing
is accurate and up to date.
• Perform Vendor’s bank account verification and update.
Reporting and Decision Support:
• Prepare reports to assist the company in making effective and timely financial decisions.
• Account for GST transactions, preparing and compiling GST reporting on a timely basis.
• Analyze expense trends and recommend cost-saving measures based on accounts payable data.
Process Improvement and System Enhancements:
• Identify opportunities for process improvements and system enhancements in accounts payable
operations.
• Assist in the implementation of new systems and technologies to streamline AP processes.
• Collaborate effectively with procurement, finance, and other departments to ensure cohesive
operations.
Cash Flow Management and Fraud Prevention:
• Monitor cash flow requirements related to accounts payable and coordinate with finance manager
for payment approvals.
• Implement and maintain controls to prevent fraudulent activities in accounts payable processes.
Petty Cash Management:
• Manage petty cash accounts, manage company e-claim and ensuring all transactions are recorded
accurately.
• Conduct periodic reconciliations of petty cash to ensure funds are accounted for and properly
utilized.
Inventory Management:
• Oversee inventory stock take processes, ensuring inventory counts are conducted regularly and
discrepancies are addressed.
• Maintain accurate inventory records and ensure inventory levels are managed efficiently.
Compliance and Audit Support:
• Liaise with external auditors providing necessary documentation and support during audits.
• Ensure compliance with company policies and regulatory requirements in accounts payable
processes.
Extended Duties and Ad-hoc Responsibilities:
• Extend support to subsidiaries and related companies as assigned by management.
• Undertake any other ad-hoc duties within the scope of an accounts executive's role.
Requirements:
• At least 3 years hands-on accounting experience
• Diploma/recognised certification in accounting/finance
• Must be organised, detailed and meticulous
• Able work under minimal supervision
