Role and Responsibilities
Administrative Support:
- Provide administrative support to the Facility, Safety & Security Department.
- Manage and maintain records, documents, and reports.
- Schedule and coordinate meetings, appointments, and events.
- To raise purchase requests for the department.
- To maintain and update of the facility SOP.
Facility Management:
- Ensure smooth operations and proper maintenance of the facility.
- Plan and execute all facility management activities.
- Perform maintenance tasks following the schedule, such as air conditioning servicing and timely temperature calibration.
- Administer, inspect, and monitor all preventive maintenance and ad-hoc repair work.
- Ensure that the pest control program is carried out monthly.
- Conduct regular inspections within the facility to ensure the equipment is functional and maintain a high standard of cleanliness.
- Properly file all service reports and facility-related documents.
- Provide a monthly report on maintenance or ad-hoc jobs performed.
Safety and Security:
- Support the implementation and maintenance of safety protocols.
- Assist in conducting safety drills and training sessions.
- Maintain records of safety incidents and ensure compliance with safety regulations.
- To be part of the response team.
Communication:
- Act as a point of contact for internal and external stakeholders.
- Draft and distribute correspondence, memos, and notices.
- Ensure timely and accurate dissemination of information.
Additional Duties:
- Perform other related duties as assigned.
Requirements
- Diploma or equivalent in Business Administration or a related field.
- Minimum of 2 years of experience in facility management or safety and security.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
For interested candidates, please send your most recent and updated resume to [email protected]
Subject heading: Facilities Admin Associate Executive
Andrea Eunice Tan Min Er
(R23112594)
Recruit Express Pte Ltd
EA License No. 99C4599
