Main Duties
● Support/manage company day-to-day operations, systems, and staff
● Maintain office services by working with internal or external suppliers
● Manage payments for office expenses
● Payroll support
● Prepare monthly income & expenditure reports
● Planning & implementing internal systems and procedures
● Company events planning & implementing
● Greeting visitors in-office and over the phone
● Maintain office supplies (i.e stationeries, snacks, water, coffee, etc) ● Work closely CEO, CIO, COO and Board of Advisor to provide them with full secretarial support
● Liaise with external parties (i.e banks, service providers, auditors) and assist in providing them with the documents/information required
● Maintain proper filing and records of documents HR
● Support staff retention & onboarding: arranging interviews with the managers and preparing the employment contracts
● Manage staff benefits (i.e insurance coverage, annual leave, etc)
Fund Operations Support
● Complete day-to-day operations of the fund, including but not limited to investor subscription, opening trading accounts, documentation maintenance.
● Reviewing NAV reports issued by the fund administrators and supporting funds’ audit and MAS annual declaration
● Maintaing good relationships and working closely with partners such as brokers, custodian, fund administrator and company secretary
● Helping to process onboarding, subscription and redemption requests which includes liaising with investors for due diligence checks and documentation
● Working with both internal and external stakeholder to process transactions and deliver investors’ requests in a efficient and responsible manner
● Recording trades and settlement, funding and preparation of internal NAV and reports
● Assisting in funds’ audit requirements
● Assisting with preparation of marketing decks for any investor relations activities
● Supporting ad-hoc administrative and business development projects
