JOB PURPOSE :
- Responsible for managing end-to-end procurement, sourcing and expediting activities to support business operation’s needs and ensure availability of reliable pool of suppliers in providing best value products and/or services.
DIMENSIONS (Financial and Organization Perspective) Financial Perspective:
- Prepare Quotation Comparison table for commercial evaluation.
- Prepare procurement report on the awarded packages and monitor cost utilization
PRINCIPAL ACCOUNTABILITIES:
- Plan, execute and monitor the procurement of material and services to support smooth, efficient and cost-effective procurement in meeting MOSPL operational needs in line with the MISC procurement policies and guidelines.
- Prepare and execute issuance of market survey questionnaires to potential bidders.
- Plan and execute pre-tendering activities, prepare RFQ documents, coordinate and manage the Technical & Commercial Bid Evaluation Exercise ensuring compliance with procurement policies and guidelines.
- Review and ensure that the preparation of RFQ documents is correct, complete and comply with MOSPL Purchasing procedure / guidelines prior RFQ issuance.
- Manage the CNDA (Confidentiality & Non-Disclosure Agreement) and/or Compliance Due Diligence exercise i.e., KYC Questionnaires and DDRA for potential bidders.
- Issue Purchase Order (PO) to vendor, track the delivery and manage any change order or variation order. Process invoices in timely manner and seek the necessary approval according to the Limit of Authority (LOA).
- Organize and ensure that the quotation exercises are approved within schedule by the Approving Authority in accordance to Limit of Authority to meet project deliverables.
- Manage the procurement related documents in share point ensuring all documents (including RFQ, CDD, CNDA, etc.) are uploaded timely for easy access and audit purpose.
- Analyze and prepare procurement reporting on monthly and/or quarterly basis for Supervisor and Management consumption.
KEY CHALLENGES:
- Gathering inputs from users on the scope / specification / requirements to initiate RFQ.
- Managing vendors for post PO / award activities.
STAKEHOLDER MANAGEMENT:
- MOSPL Board, MOSPL Management Committee, MOSPL internal teams
- OBU internal teams, ICT
- Vendors
JOB KNOWLEDGE, SKILLS & EXPERIENCE:
COMPETENCIES:
I. Functional
- Negotiation
- Communication
- Supplier Relationship Management (SRM) fundamentals
- Tender bid management
- Technical (plus) II. Leadership
- Entrepreneurship
- Inspiring Leadership
- Strategic Agility
- Building Relationship
EXPERIENCE:
- Minimum 7 years of relevant work experience.
- At least 5 year of experience in procurement environment.
QUALIFICATION:
- Bachelor’s degree in Engineering (any), Business, Management and related discipline.
