Events cum Facilities Coordinator
Work Dynamics - Integrated Facilities Management
Job Description
- Serve as the first point of contact for clients, visitors, and employees entering the office.
- Create a positive and professional impression of the company to guests and visitors.
- Manage the front desk and maintain a tidy and organized front facing area (lobby, waiting area, conference room, breakout area).
- Provide support services to employees, such as booking meeting rooms, arranging catering, and managing IT and AV equipment.
- Support all staff onboarding and offboarding processes from administration standpoint
- Support staff engagement activities & employee communications (incl. signage)
- Communicate with employees about important messages, announcements, and events.
- Foster a positive workplace culture by organizing events, managing employee feedback, and ensuring that the workplace is inclusive and welcoming to all employees.
- Manage Facilities related vendors
- Back-Up to the Facilities Coordinator
- Ensure general administrative activities are conducted in a timely and efficient manner
- Ensure that site events documentation is updated as per JLL and client's requirement
- Achieve contractual KPI and SLA target
- Manage end user expectations and requirement
- Ensure overall customer service satisfaction
- Other duties as assigned
Job Requirement
- Bachelor's degree in hospitality, event management, or a related field.
- 2-3 years of experience in event coordination, preferably in a corporate.
- Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously.
- Strong interpersonal and communication skills, both verbal and written.
- Fluency in Mandarin will be highly valued in this role as it will enable effective communication with clients, partners, and stakeholders in key Mandarin-speaking markets.
- Strong organizational and time management skills
- Proficient in Microsoft Office, especially Excel and PowerPoint.
- Ability to work flexible hours, occasional weekends and evenings.
