Maintenance Coordinator (Oil&Gas)

About our client: Our client is one of the MNC companies in the Oil&Gas industry.

About the role:

• Perform site maintenance activities, reviewing and providing input while working within the established site maintenance plan to achieve pre-established outcomes
• Troubleshoot and diagnose equipment and systems for emergency repairs and carry out preventive maintenance inspections
• Establishing the type of corrective maintenance and requested completion date, based on the analyses of each asset in failure, in order to create the required work order
• Ensure that the contractors, subcontractors, and workforce are aware of the work to be executed
• Obtain approvals for the necessary permits to instruct the workforce and contractors to act
• Responsible for collecting the prepared and approved work permits, request extension of work permits if necessary and/or support the Planner maintenance in the permit preparation
• Train and develop team member in maintenance activities competency
• Train, coach & guide Maintenance team members in performance improvements
• Conduct staff performance review and appraisal
• Ensure completion of staff JCP assessments & follow up on competency gap closures
• Manage and develop people to ensure a cohesive and motivated team.
• Lead & encourage the Team in a positive manner to adapt to changes in the company direction
• Supervise, train, and coach technicians and contractors in activities relating to Maintenance work
• Assist in talent and succession planning of the workforce
• Plan and coordinate testing and inspection of products and processes. Implement corrective actions or continuous improvement initiatives, and monitor them to make sure they are effective
• Responsible for the planning of the Work order, within job safety assessment, permit to work and procurement requirements, in order to ensure that conditions are fulfilled to schedule the Work order for execution
• Determine the required activities to execute the work order (determine what activities, sequence, procedures, parts, services, own labor, responsible supervisor, tools and/or material lists are needed and determine the feasibility of Work order, whether MOC process needs to be triggered and whether JSA is required)
• Plan own labor, if required, identify and plan own labor force
• Assign short-term work schedules to a team in order to achieve expectations while following established timelines
• Obtain approval for maintenance costs on assets when estimated maintenance costs exceed a determined limit before closure
• Reschedule Work order for execution - Establish earliest start date and duration
• Establish a suitable time slot for the activity or grouped activities, based parameters concerning duration of the activity or grouped activities, delivery dates/availability of
• required services, parts, and tools, in order to determine the earliest start date and duration of the work orders
• Execute the formal closure of the Work order, checks the administration and defines closing of Work order and type of failure being corrected
• Responsible for analyzing the reported problem based on the information from the work request and identifying the asset in failure (corrective maintenance)
• Support the Maintenance Manager in validating the Work request for maintenance
• Follow the organization's HS&E policies, procedures, and mandatory instructions; to identify and mitigate risks, and safeguard the environment and the well-being of all employees
• Ensure the execution of work orders monitor the progress and inform Maintenance Managers and stakeholders of the progress
• Check and ensure that all activities in the work order are executed as planned and checks whether the asset, that is the functional location, is working again according to required standards
• Take required action in order to verify the result of the executed work order and ensure acceptance by the asset owner
• Arrange the operational acceptance and support running tests on the asset
• Establish any deviations and validations by the Maintenance Engineer to determine the required follow-up actions before handing over the asset to the Operations
• Ensure all work orders are executed in accordance with regulatory and SHE standards
• Establish and book the actual start and end date of the work order, and its activities including relevant information regarding the technical closure of the work order
• Responsible for gathering and checking the completeness of information including costs generated by the work order
• Allocate/register the costs to the asset (for services, parts, tools, and labor) and if parts from stock were used, update the inventory
• Store / link the inspection reports to the work order/asset and initiate the update.
• Review inspection reports, determine follow-up actions, and has the inspection report and follow-up actions validated in case of legal, SCE, high cost, or operations impact
• Responsible for establishing the type of corrective maintenance and requested completion date, based on the analyses of eac asset in failure, in order to create the required Work order
• Support the Maintenance Manager is classifying work requests in fastlane work orders and informing the Supervisor Maintenance of the fastlane work orders
• Work closely and be consulted by the Maintenance Engineer about the scope of work in the Preventive Maintenance Schedule in order to establish which default activities need to be performed as part of the PM Work orders
• Provide inputs to the Maintenance Engineer on the development of the 3-year Maintenance Plan
• Work with the Maintenance Engineer on the execution of this plan
• Seek continuous optimization in efficiency, costs, work lead-time, and asset downtime by clustering of Work orders, tools, resources and use of infrastructure
• Communicate and coordinate the maintenance schedule to all internal and external parties
• Balance the requirements of the different departments and is excellent in logistics and communication

About you:

• 3-5 years of relevant maintenance experience in a similar industry
• At least 3 years experience as a Team Coordinator
• At least 3 GCE ‘O’ level credits (including a Science subject) / ITE or Diploma equivalent in maintenance
• Contracts / vendor management
• A wealth of hands-on knowledge of terminal operations and in-depth site-specific knowledge
• In depth knowledge of products, equipment
• Knowledge of safety, health and environmental regulations and practices
• Ability to manage multiple-party communication and operate under stress critical
• Demonstrate supervisory and strong team leadership capabilities
• Well Verse and ability to manage emergency situation and response
• Demonstrate capabilities in Gas / Petroleum / Petchem operations
• Project Management skills
• Customer Oriented
• Ability to plan and be organized
• Managing Change
• Teamwork

Good to have:

• Experience in managing technician
• CMMS
• KPI monitoring / data analysis
• Budget (sourcing/write up)
• AWSHPP

Others:

● Work location: Jurong Island (company transport provided)

● Work hours: Mon - Fri (8.30am - 5.30pm)

*Please note that only shortlisted candidates will be contacted*

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Wong Pik Kiun (Kimberly)

EA Personnel Reg. No.: R1984508