The Executive Assistant is responsible for providing administrative support to the CEO by ensuring the smooth and efficient operation of the Executive Office. This role involves managing calendars, scheduling meetings, writing minutes and handling sensitive information with the utmost confidentiality.
Roles & Responsibilities
- Provide full secretarial support to the Office of the President/CEO
- Set up and coordinate board meetings, management meetings, operation meetings, advisory board/general committee meetings, ensuring preparation and distribution of necessary materials
- Consolidate various reports from all the Departments
- Accurately record minutes during meetings, capturing key points, decisions, and action items
- Summarize and provide clear, concise reports of meeting minutes
- Organise and maintain diaries and making appointments
- Manage all incoming mails, emails and phone calls to the Admin office
- Manage correspondence and drafting/writing routine business letters
- Manage all matters relating to the Advisory Board and General Committee, include updating of records with Registry of Societies
- Manage ex-member files and serialised membership forms
- Manage Company’s PABX phone system
- Organise and storage of paperwork, documents and computer-based information
- Coordinate for major events inform invitees and prepare presentation materials
- Responsible for confidential and time sensitive materials
- Perform additional administrative/project tasks as needed.
Requirements:
- Minimum Diploma / GCE 'A' level and/or Private Secretarial Certificate
- At least 3 years of secretarial and / or executive support experience
- Mature, trustworthy to handle confidential matters
- Meticulous, organised and have a proactive approach to tasks
- You must be able to multi-task and work under tight deadlines
- Proficient in MS Office, Powerpoint and Excel
Benefits
- AWS
- Performance Bonus
- Staff Meals (Breakfast and Lunch)
- Medical & Dental Benefits
- Birthday Leave
