We are seeking a detail-oriented and organised Administrative Support to join our team.
The ideal candidate will be responsible for managing daily office operations, including scheduling appointments, handling correspondence, data entry and maintaining filing systems.
Key Responsibilities:
- Prepare and edit documents, reports and presentations
- Maintain filing systems, both electronic and physical
- Manage office communications, including phone calls and emails
- Address and resolve basic inquiries from clients and staff
- Coordinating meetings and taking meeting minutes
- Ensure office equipment is functioning properly and arrange for repairs when necessary
- Ordering and managing office supplies
- Support special projects and perform other duties as assigned by management
This role requires the ability to multitask, a proactive approach to problem-solving and excellent communication skills.
Skills and Competencies:
- Organisational Skills: Strong ability to prioritise tasks, manage time effectively and handle multiple responsibilities.
- Attention to Detail: High level of accuracy in preparing documents and managing office resources.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with clients and staff.
- Problem-Solving: Ability to identify issues and resolve them efficiently.
- Team Player: Ability to work well in a team environment and provide support to various departments as needed.
