JOB SUMMARY:
Founded in 1956, Williams-Sonoma, Inc. is the premier specialty retailer of home furnishings in the United States and Canada. Our brands are among the best known and respected in the industry, including Williams-Sonoma, Pottery Barn, Pottery Barn Kids, Pottery Barn Teen, and West Elm. We successfully market our brands through three major channels – retail stores, catalogs, and the internet. One of the key growth strategies for Williams-Sonoma Inc. is global expansion. This expansion will be done through company-owned & operated stores/DTC channels, and through strategic franchise partnerships.
This position coordinates all end to end purchase order management activities and communicates with cross functional teams for their assigned division(s) within a brand, for our Global business. This position also supports reports generation and analysis as needed.
KEY RESPONSIBILITIES:
Order management
· Co-ordinate with Merchandise Planners and Franchise partners on order submission via Relex and Order Portal systems
· Manage Purchase Order creation and update revisions in Netsuite system
· Ensure purchase orders are successfully transmitted, received and confirmed by vendors
· Maintain accurate ship dates, quantities, costs and descriptions in purchase orders
· Monitor purchase order status, track production, shipping and receiving status in GTN and POC Systems
· Monitor and keep track of sku pass emails to ensure purchase orders are issued in a timely manner
· Communicate regularly with Franchise partners on purchase order status
Communication
· Follow up on SKU setup process with Merchandising and Merchandise Operations teams, highlight and resolve sku availability issues, to support on time purchase order creation
· Communicate relevant ordering information, changes and cancellations to purchase orders to Global partners, Sourcing team and vendors
· Liaise and work with cross-functional partners to track down & resolve shipments and transportation issues.
· Ensure accurate ship dates, quantities, costs and descriptions in purchase order revisions and communicate the changes to Global partners, Sourcing team and vendors
· Assist in resolving all queries pertaining to orders through communications with WSI cross-functional partners, including Customs, Transportation, Freight Forwarder, Sourcing and QA
Reporting and analysis
· Generate reports as needed.
· Perform analysis of shipment timing to support monthly revenue forecast.
Other responsibilities
· Attend cross-functional calls with Global merchants and Franchise partners.
· Complete other duties and responsibilities as assigned by supervisor
QUALIFICATIONS:
· Candidate must possess a tertiary qualification with 1- 2 years of retail experience in a Merchandising and/or Purchasing role
· Proficient in Microsoft Excel and strong in analytical skills
· Meticulous and detail-oriented with strong follow through
· Strong organizational skills & ability to multi-task
· Demonstrate sense of urgency & ability to seek-out solutions
· Superior written, communication & listening skills
· Ability to work in a fast paced, collaborative environment
· Willingness to Learn
