Looking for Singaporean/PR
Job Summary :
The Events Officer will be responsible for the administrative tasks related to the planning and execution of events, including but not limited to private golf tournaments, banquets, weddings and private functions. This role will also mainly involve the preparation and coordination of printed materials such as directional signage, menus, food tags and tent cards ; ensuring that they are accurate, professional and aligns with the Club’s brand standards.
Key Responsibilities :
1. Administrative Support :
- Assist the Events Team in the coordination of events.
- Manage event calendars, schedules and timelines.
- Handle event-related correspondence, including RSVPs, confirmations and follow-up communications.
- Prepare and distribute event-related documentation, including contracts, checklists and banquet event orders.
2. Preparation of Printed Materials :
- Design and prepare event-related printed materials such as directional signs, menus, food tags and tent cards.
- Coordinate with internal departments and external vendors to ensure timely production and delivery of printed materials.
- Ensure all printed materials adhere to the club’s branding guidelines and are free from errors.
3. Event Coordination :
- Monitor event setups to ensure that all printed materials, such as menus and signage, are correctly placed and visible.
4. Communication and Coordination :
- Act as a supporting contact for event-related enquiries.
- Assist in coordinating with vendors, suppliers and other external parties involved in the event planning process.
5. Documentation and Reporting :
- Maintain accurate records of all events, including attendance, costs and feedback.
- Assist in preparing post-event reports, including evaluations and recommendations for future improvements.
- Track inventory levels of printed materials and order supplies as needed.
6. Other Duties :
- Stay updated on trends and best practices in events management and printed material design.
- Provide general administrative support to the Events department as needed.
- Perform other duties as assigned by the SMEM.
Qualifications :
- Certification in Events Management, Hospitality or a related field is preferred but not essential.
- 2+ years of experience in event coordination, preferably in a country club, hotel, or similar environment - preferred but not essential.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and graphic design software (e.g., Adobe Creative Suite).
- Strong organizational skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Flexibility to work evenings, weekends and holidays as required by the event schedule.
Work Environment :
The Events Officer will primarily work in an office setting but may also be required to be present during events, which may take place in various venues within the Club’s 2 locations.
