The Property Admin Assistant/ Officer supports the Property Manager in the efficient management and administration of properties. This role involves handling administrative tasks, maintaining records, and providing customer service to residents and stakeholders.
- Assist in the preparation and distribution of notices, circulars, and correspondences to tenants and stakeholders.
- Maintain and update property management records, databases, and filing systems.
- Prepare meeting agendas, minutes, and reports for management committee meetings.
- Serve as one of contact for clients’ inquiries, providing information and assistance as needed.
- Handle and resolve basic complaints or escalate them to the Property Manager.
- Maintain a schedule of preventive maintenance activities and ensure adherence.
- Assist in monitoring the completion and quality of maintenance works.
- Manage office supplies and inventory, ensuring availability of necessary materials.
- Perform general clerical duties, including photocopying, scanning, filing and basic billing (if required)
- Assist with other administrative tasks and projects as assigned by the Property Manager.
Requirements:
- SINGAPOREAN/PERMANENT RESIDENT ONLY
- Previous experience in an administrative role, preferably within property management, is an advantage.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint.)
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail, meticulous and a proactive approach to problem-solving.
