SUMMARY:
As a player in a small team your primary role will be to ensure that invoices are checked and verified and filed correctly in both manual and electronic systems. There will be a need to liaise with Depot based staff so you must be able to communicate with staff at all levels.
A flexible and adaptable approach is required as there may be a need to undertake additional hours at key times, particularly year-end and when the auditors are conducting their review.
PRINCIPAL RESPONSIBILITIES AND AUTHORITIES:
- Perform the scanning of all invoices into the system and ensure that this is completed in a timely manner. Ensure that Accounts Payable mailbox is attended to promptly and all invoices received are processed in a timely manner.
- Responsible for matching and checking invoices for Tower Transit Operations in Singapore, ensuring that all invoices are matched and checked correctly.
- Responsible for reviewing and preparing invoices for the weekly BACS run (AP forecast & payment), for Tower Transit Operations. Subsequent to payments, to ensure that payments made are accurately recorded in the accounting system.
- Responsible for ensuring that remittance advices are sent to all suppliers regularly to enable suppliers to track payments.
- Responsible for ensuring that statements for Tower Transit Operations are reconciled regularly.
- Responsible for liaising with all Depot based staff and dealing with any queries or issues that may arise.
- Responsible for dealing with all suppliers to promptly and accurately resolve any queries that may arise.
- Undertake a variety of clerical and filing duties as necessary ensuring accuracy and high standards at all times.
- To undertake any additional reasonable duties at the request of your Line Manager.
- To undertake any training and development activities at the request of your Line Manager.
SKILLS, EXPERIENCE, CONDITIONS SPECIFICATION:
- Minimum Diploma LCCI or NITEC or Higher NITEC in Business Studies or Accounting
- You must have some knowledge of working within an Accounts Payable department.
- Must be able to work accurately as it is essential that invoices are paid correctly.
- Essential that you have a basic knowledge of Microsoft Office - Outlook/ Word/ Excel and Freeway knowledge would be a distinct advantage.
- Strong verbal communication skills are necessary as you will need to liaise predominately with internal customers and occasionally respond to queries raised by suppliers in relation to payment of invoices.
- Attention to detail is essential as is the ability to organise in a structured and logical way.
- Adaptable and flexible approach as there may be an occasional need to work outside of the core hours during closings.
