Where you would add value
The Office Administrator role will play an integral role in running the Singapore front office operations and various aspects of admin work for the Singapore team. The scope will include day-to-day operations of the front office and support office events. In this role, you will be part of the office administration team working with multiple functions across the Singapore office.
You will report to Executive Assistant to CEO of Amplify Health.
How you would make a difference
Office Admin Management
- Provide front desk reception duties for the office which include handling guest timely and professionally
- Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly
- Provide support to ExCo when required which includes meeting room set up
- Manage communication channels, such as phone calls and emails
- Maintain and update of data records, vendor contract renewal and staff access control card
- Process vendor invoices and assist with budget preparation and track expenditures
- Ensure tidiness and cleanliness of office, meeting rooms, pantries, and pantry appliances at all times
- Oversee company merchandise, office & pantry supplies to ensure resources are available when needed
- Coordinate with building management for season parking and office maintenance matters
- Manage mailroom which includes handling courier and mails
- Support recruitment, onboarding of new employees
- Assist with other administrative or ad-hoc tasks as and when assigned
Office Event Coordination
- Plan / organise/ coordinate office events/meetings (including Town Hall Meetings) if required
- Coordinate venue bookings, equipment & venue, setup, catering, and transportation if required
- Liaise with external parties and internal functions to ensure smooth execution of events
- On-site management during events
- Assist with budget preparation and track expenditures.
What you need to be successful
- Proficient in Microsoft Office applications such as Outlook, TEAMS, Sharepoint, OneDrive
- Minimum of 3 years relevant experience in healthcare, technology or consulting industry preferred
- Professionalism with partnership mindset – not only tasker ticker, but think and plan ahead in micro-level
- Excellent interpersonal skills with relationship management
- Excellent problem-solver
- Excellent communication skills
- Detail-minded, strategic thinking, independent, proactive
- Well-organized, independent, meticulous, ability to prioritize workflow and able to multitask
- Demonstrate ability to work well under pressure in a fast-paced environment, adaptable to last minute change.
