Job Summary:
- Industry: Healthcare
- Working location: Kent Ridge
- Employment type: Permanent, full-time
Job Responsibilities:
- Perform stock take, logistics and inventory management of lab supplies and reagents, as well as top-up.
- Execute the full process of loaning equipment and requisitioning equipment, supplies, reagents, consumables, stationery etc.
- Perform billing to external clients for service rendered, internal cost transfer to internal departments, and billing to patients.
- Perform bill audits quarterly and bill adjustments when needed.
- Complete payment to external parties/vendors within the payment term period.
- Create and maintain updated records for contracts/agreements, lab inventories, fixed asset requisitions, purchase requisitions, work requisitions and approval papers submitted for review and approval process.
- Perform sorting, filing, scanning, photocopying and recording of documents and forms, and maintain filing system.
- Tracking of CAPEX/OPEX budget, staff training budget and other related funds.
- Collect and dispatch documents or mail from/to areas within hospital premises.
- Check the letterbox weekly for letters & pass them to the respective person immediately &/or action is taken accordingly.
- Coordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
- Become the backup personnel to training representative in maintaining training records of the lab and informing staff of training activities, where required.
- Attend to admin-related maintenance/service issues promptly.
- Provide other administrative support to the laboratory and/or RO to ensure smooth daily operations and provide required support to meet assigned project/task timelines.
- Performs any other duties assigned by supervisor/department manager/HOD.
Job Requirements:
- Minimum Diploma holder
- Minimum of 2 years experience in procurement/logistics, and administrative experience (lab experience will be advantageous)
- Good understanding of accounting and figures
- Proficient in Microsoft Office applications (Word, Excel, and PowerPoint)
- Responsive, attentive, and able to perform under pressure
- Positive, self-motivated, flexible, and adaptable
- Good communication and interpersonal skills
By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
We regret that only short-listed candidates will be notified.
Registration No: R24123448 / EA Licence No: 12C6253
