Job Responsibilities:
· Support the Site Project Manager on all site administrative works
· Format letters of reports needed for project progress submission
· Manage the document control systems e.g. filing, tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.
· Maintain filing system and archives
· Application of training courses for workers and submit training course approvals to HR
· Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
· Raising Purchase Orders for all stationery and maintain of site office supplies and equipment
· Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
· Maintain site attendance e.g. timesheet, leave application / approval and record (including OT timesheet)
· Collation of receipts to prepare for Petty Cash claims submission
· Supports Site Office events or visits
· Ensure the proper functioning of the Site Office
· Any other ad-hoc duties
Job Requirements:
· Min. Nitec/High Nitec certificate in office administration
· At least 2 years of relevant working experience in document management
· Strong communication skills, both written and spoken
· Good document control and administrative skills
· Knowledge on ISO 9001 standards will be preferred
· Proficient in Microsoft Office (Word / Excel)
· Self-motivated, shows initiative, commitment, and teamwork
· Able to work independently
· 44 hours work week (5 days per week)
· Work location at construction site in Ang Mo Kio Industrial Park 2 area
Remuneration
· Basic SGD 2,200 – 2,400 (commensurate with experience)
· Transport & Phone Allowance SGD 200
