Job Description:
· Work directly with 1 of the company's C-level Executives to support all aspects of their daily work routine, keeping the advised of time-sensitive and priority issues, ensuring appropriate follow-up.
· Maintain the Executives’ calendars, including scheduling meetings, appointments, speaking engagements, global travel arrangements and expenses report. Exercise discretion in committing time and evaluating needs.
· Act as focal person for company events, staff onboarding, offboarding, Business Contingency Plan (BCP) coordinator and visitors/guests
· Receive, screen and direct incoming enquiries, visitors, mail and email with tact and diplomacy, as required.
· Exercise confidentiality, tact and diplomacy in supporting the executives.
· Organize division/ department/ external events, meetings, townhalls and provide administrative support to the Corporate Solutions teams.
· Participate in the development and implementation of secretarial standards, policies, and practices for the organization.
· Project management support for new initiatives.
· Other additional and/or alternative duties in any way to support the EXCO members.
Requirements:
· Minimum 10 years prior experience in supporting a senior executive/ management of multi-national organizations and fast-paced environment.
· A detail-oriented self-starter with excellent written and verbal communication skills.
· Someone who exhibits sound judgment with excellent organization and time-management skills.
· Resourceful, can-do attitude, a team player capable of cultivating productive working relationships
· Proficient in Microsoft Office, Outlook, Teams, as well as internet search.
· Excellent stakeholder management skills and communication skills.
· Familiar with digital platforms such as internet, social media and have a sense of different sources of information.
· Positive thinking and a collaborative mindset.
