Job Title: F&B Admin Support
Location: 10 Buangkok View, Singapore 539747 (Institute of Mental Health campus)
Working Hours:
- Monday – Friday: 8 AM to 5 PM
- Saturday: 8 AM to 12 PM
- May be required to work on weekends and Public Holidays if operational needs arise.
Job Description:
Administrative Management:
- Prepare the monthly timesheet for staff and beneficiaries.
- Coordinate interviews and intake assessments for clients referred by our partners.
- Maintain records for F&B purchases and invoicing.
- Prepare signage (e.g., food tags) for events.
- Create delivery orders and manage the corresponding filing processes.
- Ensure the maintenance of a proper filing system and accurate record-keeping for clients.
- Update personal files of team members and beneficiaries, including leave tracking, public holidays, food hygiene certifications, and confidential documents.
- Draft correspondence, reports, and meeting notes as required.
Staff/Beneficiary Management:
- Ensure all incoming employees comply with company policies.
- Promote and maintain a positive working environment that fosters collaboration and productivity.
Inventory and Cost Management:
- Support the Chef in estimating consumption, forecasting requirements, and manually monitoring inventory.
- Assist in cost control efforts and minimizing waste, ensuring optimal use of resources.
Halal Certification Maintenance:
- Serve as the Halal Team Lead, responsible for the ongoing maintenance and renewal of the Halal certification.
- Participate in the Halal Competency Assessment (HCA) as needed, ensuring full compliance with Halal standards across the team.
- Certification in the Halal Competency Assessment (HCA) is preferred but not required.
Safety and Compliance:
- Act as the representative for workplace safety and health, ensuring adherence to safe management measures, protection for toxic plume scenarios, and fire safety regulations.
Job Requirements:
- Proficiency in MS Office, particularly Excel.
- Strong interpersonal and communication skills.
- Ability to work both independently and as part of a team.
- Patience and passion for working with people with disabilities and the disadvantaged.
- Experience or certification in Halal Competency Assessment (HCA) will be an advantage.
