Key Accountabilities/Responsibilities
1. Procurement (Current Campus/ New Campus)
a) Sourcing and Cost Management
· Source items within the allocated budget.
· Manage and optimize sourcing costs through effective supplier negotiation and cost-saving strategies.
b) Market Research
· Conduct research to identify potential suppliers and stay informed about industry trends and pricing.
c) Purchase Order Management
· Create and raise purchase orders (POs) based on requirements from the Administrative and Operations
Departments.
· Draft ITQ (Invitation to Quote) specifications for purchases exceeding $3,000.
d) Delivery and Goods Receipt
· Monitor and follow up on delivery schedules to ensure timely receipt of goods.
· Perform duties as the Goods Receipt Officer, ensuring accurate inspection and documentation of received items.
e) Invoice and Payment Processing
· Verify and process invoices, ensuring alignment with purchase orders and delivery receipts.
· Assist in budgeting and cost control efforts, providing insights into procurement-related expenses.
f) Supplier Relationship Management
· Maintain and manage relationships with suppliers to ensure reliability, quality, and favourable terms.
g) Compliance and Audit Support
· Ensure all purchases comply with internal policies and support audit processes through proper documentation and record-keeping.
2. Data Management
· Efficiently manage and maintain detailed procurement records and data, ensuring accuracy and accessibility to support strategic decision-making, compliance, and audit readiness.
3. Finance Document Management:
· Digitise important documents by scanning and categorising them systematically.
· Accurately label and organise electronic files to ensure easy access and retrieval.
· Uphold confidentiality and security protocols for all managed documents.
4. AOB:
· Perform additional duties as needed to support the school administrative and operation.
Job Requirements
1. Diploma in Procurement and Supply Chain Management preferred.
2. 1-3 years working experience in school budgeting, logistics, procurement, etc.
3. Willing to work occasionally after school hours and weekends
4. Attention to Detail
5. Strong command of language
· Able to accurately read, draft, and comprehend contracts and technical specifications.
6. Teamwork and Collaboration
7. Basic Accounting Knowledge
· Understanding the financial aspects of purchasing, such as budgets, invoices, and payment term.
8. Adaptability and Flexibility
· Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
9. Technical Knowledge
· Familiarity with purchasing software, inventory management systems, and other relevant tools.
· Prior knowledge of Tenderboard is preferred.
· Strong competency in Microsoft Office applications. (Excel, Words)
10. Professionalism and Work Ethic
