Admin Executive

The Admin Executive is responsible for overseeing all aspects of day-to-day office administration and planning. This role involves working closely with Senior Management team to plan all administrative aspects to ensure smooth experience for the team when they work from office. Apart from this, this role also requires managing other administrative tasks related to practice management, travel arrangements for team, bookings for corporate & team events, managing vendors (such as cleaning, telecom, utilities services), coordinating couriers, and managing office supplies (such as A4 papers, envelopes, printer cartridges, coffee beans, disposable cutleries, air fresheners, etc).

Key responsibilities are as follows:

1. Office Administration

a. Oversee the daily operations of the office, including facilities management and supplies

b. Ensure a safe, clean, and efficient working environment

c. Manage vendor relationships and service contracts

2. Event planning

a. Organize and coordinate company events, trainings, meetings, and functions

b. Manage logistics, budgets, and vendor relationships for events

3. Travel management

a. Book air tickets and accommodation for international travel (including when team members ravel to Singapore)

4. Vendor management

a. Manage vendors for cleaning, telecom, utilities services, etc

5. HR support

a. Organize and manage database for recruitment drives including job postings

b. Coordinate interview schedules

c. Manage onboarding and orientation for new hires

d. Manage settling in for international hires including initial accommodation arrangements

e. Assis staff with simple administrative support

6. [OPTIONAL] Finance operations

a. Raise customer invoices in finance system

b. Enter vendor bills in finance system

The key qualifications for an ideal candidate for this role are as follows:

• Minimum 3-4 years of experience in similar role
• Excellent communication, interpersonal, and negotiation skills
• Strong organizational and time management skills
• Ability to handle confidential information with discretion
• Attention to detail and accuracy

This is a hybrid role, which requires 2 – 3 days work from office. The office is located in Paya Lebar Square with easy access to Paya Lebar MRT. The working hours can be flexible and can be discussed.

Standard employee leave policies and medical coverage applies.