Job Description: Administrative Assistant
Position Overview: An Administrative Assistant provides essential support to the management and other staff members by handling various administrative tasks. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The Administrative Assistant serves as the first point of contact for visitors and manages day-to-day office operations to ensure a smooth workflow.
We welcome anybody with any number of years of experience to send your resume. For faster response, you may kindly send your resume to +65 98809661
Key Responsibilities:
- Office Management: Manage office supplies inventory and place orders as needed.
Ensure the office environment is tidy, organized, and welcoming.
Handle incoming and outgoing mail, emails, and other correspondence.
- Scheduling and Coordination: Maintain and manage calendars for executives and team members.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare meeting agendas, take minutes, and distribute them as needed.
- Documentation and Filing: Prepare, format, and edit documents, reports, and presentations.
Maintain an organized filing system for both digital and physical documents.
Handle confidential and sensitive information with discretion.
- Customer Service: Greet and assist visitors, ensuring they are directed to the appropriate person or department.
Answer phone calls, screen inquiries, and direct them to the appropriate personnel.
Assist with customer inquiries and provide general information as required.
- Support to Team Members: Assist with basic bookkeeping tasks, such as expense reporting and invoicing.
Provide support for various projects, including research, data entry, and follow-up.
Coordinate office events, workshops, and team-building activities.
- Communication: Act as a liaison between departments, ensuring smooth communication within the organization.
Draft and distribute internal communications, such as memos and newsletters.
Requirements:
Education and Experience:
- High school diploma or equivalent
- Proven experience as an Administrative Assistant or in a similar role.
Skills and Competencies:
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Attention to detail and accuracy in completing tasks.
- Strong interpersonal skills and a customer-service orientation.
- Basic knowledge of office equipment (printers, scanners, etc.).
- Willingness to learn
Additional Requirements:
- Ability to work independently and as part of a team.
- Professional demeanor and appearance.
- Flexibility to adapt to changing priorities and handle unforeseen challenges.
Preferred Qualifications:
- Experience in specific industry-related administrative tasks.
- Familiarity with basic bookkeeping and accounting principles.
- Experience with project management software or tools.
