Summary
To organize and plan the day-to-day operations of the various sites, to supervise the staff under his/her charge and to ensure that the clients are provided with a high standard of service at all times.
Undertakes any other duties assigned by management.
Responsibilities:
- To guide and supervise the staff under his/her charge.
- To organize and plan the resources under his/her charge.
- To conduct performance appraisal exercise for the staff under his/her charge and carry out annual salary reviews.
- To ensure that staff rosters are prepared and all holidays are adequately covered.
- To hold regular team meetings.
- To ensure that all contracts, agreements and insurances have been reviewed 3 months before their expiry.
- To prepare and arrange for council meetings and general meetings (ie. AGM/EOGM)
- To vet all outgoing correspondence and minutes of meetings.
- To plan and recommend periodic maintenance works.
- To ensure that arrangements have been made for annual audit of accounts.
- To recommend appropriate actions to be taken against defaulters with assistance from solicitors.
- To approve and authorize payment of outgoings.
- To advise council on the provisions of the legislation relating to property management.
- To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.
- A&A application / administration
- Organise Events
- Petty cash administration
- Spot checks after office hours
- Booking of facilities / administration.
- Prepare MA Report.
- Banking of cheques and cash.
- Successful completion of scheduled activities. Ensure that a high level of professionalism and customer service is maintained at all times.
Requirements:
- Min. 2 – 5 years’ experience in commercial facilities management/coordination.
- Must have basic M&E knowledge
- Must present a professional and friendly corporate image to clients.
- Ability to confidently interact with all levels of internal & external parties.
Primestaff Management Services Pte Ltd
Personnel Name: Jackie Ng
Personnel No: R22109024
EA License No: 95C5411