Job Descriptions
The Purchasing Executive shall be responsible for assisting in all procurement operations across the Company.
- Screens purchase requisitions, ensuring that they are properly approved and legitimate.
- Assists in identifying sources of supply through regular market reviews sustainability, ethical purchasing standards and costing
- Assists in soliciting price quotations based on information contained in the purchase requisition.
- Handles vendor questions, delivery requirements and product substitution or cancellations.
- Assists departments in the development of specifications for required products or services
- Prepares purchase orders, change orders and order cancellations.
- Ensure competent quality execution of all regular purchasing duties and administrative works.
- Maintain complete updated purchasing records/data and pricing in the system.
- Prepare reports and summarize data
- Execution and monitoring of all regular purchasing duties.
- Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
- Assist in managing and following up orders.
- Handling and monitoring of claims to vendors for defectives, shortage, missing items.
- Coordinate with suppliers to ensure on-time delivery.
- Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
- Ensure compliance with company guidelines, purchasing policies and procedures and Sunset Hospitality guidance during supplier negotiations.
- Monitor and co-ordinate deliveries of items between suppliers, regularly update the Manager in Charge at the venues.
- Ensure that purchasing department policies and procedures are being followed unless authorized by the immediate manager
- Performs other duties pertinent to this job as assigned
- Collaborates closely with the Manager-in-Charge
- Interacts with different departments and the storekeeper to ensure accurate requisitions.
- Follow-up with suppliers to guarantee prompt delivery of products
Job Requirements
- BA degree in Business Administration or Hotel Management Degree from a reputable university
- Minimum 2-3 years of experience in the field of hospitality, and minimum two years in the same position
- Excellent organizational, communication and presentation skills
- Excellent Interpersonal and Negotiation Skills
- Fluent in English
- Excellent computer skills, (Microsoft office)
- Dynamic 365 Finance and Operations is Plus
- Good business awareness including external markets and competitor positions.
- Good knowledge of policies and procedures, their development and applications
- Highly cooperative team spirit
- Problem-solving skills
Working hours
- Working Days: 5 days/week/Office Hours
