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Jobs in Singapore   »   Jobs in Singapore   »   Administrative / Clerical Job   »   Administrative Executive
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Administrative Executive

Society Of St. Vincent De Paul (national Council Of Singapore)

Society Of St. Vincent De Paul (national Council Of Singapore) company logo

The Administrative Executive will provide administrative support to the Operations and Administration Team, and be responsible for ensuring the smooth day-to-day operations of the office, providing support for meetings and events, and assisting with general and HR administrative tasks.


  • Handle general emails and phone calls, ensuring timely follow-up and responses.
  • Provide general office and administrative support, including ensuring the availability of office supplies, coordinating the maintenance of office equipment, etc.
  • Assist with the booking of rooms and facilities for meetings and events, including catering arrangements.
  • Support HR administrative tasks in the following areas of hiring, on-boarding, benefits, employee record keeping, training, performance management process, etc. Tasks include preparing paperwork, arranging schedules and preparing documentation packs, and filing, etc.
  • Assist and support the Operations and Administration Manager in assigned tasks, including assisting in project co-ordination.
  • Support the National Council (NC) Secretary in executing workflows for document administration, including filing and updating of records, schedules and calendars.
  • Maintain accurate and complete filing of documents, including NC minutes and membership records.
  • Assist in the administration of membership data in the Society’s databases and systems, e.g. Salesforce (only for SSVP membership).

Requirements

  • At least 3-years of experience in administration or a related field.
  • Good organisational and communication skills
  • Attention to detail and ability to maintain confidentiality.
  • Ability to work independently and as part of a team.
  • Proficient in Microsoft Office.

Nice to have

  • Knowledge of HR administrative processes
  • Events co-ordination
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