The Administrative Executive will provide administrative support to the Operations and Administration Team, and be responsible for ensuring the smooth day-to-day operations of the office, providing support for meetings and events, and assisting with general and HR administrative tasks.
- Handle general emails and phone calls, ensuring timely follow-up and responses.
- Provide general office and administrative support, including ensuring the availability of office supplies, coordinating the maintenance of office equipment, etc.
- Assist with the booking of rooms and facilities for meetings and events, including catering arrangements.
- Support HR administrative tasks in the following areas of hiring, on-boarding, benefits, employee record keeping, training, performance management process, etc. Tasks include preparing paperwork, arranging schedules and preparing documentation packs, and filing, etc.
- Assist and support the Operations and Administration Manager in assigned tasks, including assisting in project co-ordination.
- Support the National Council (NC) Secretary in executing workflows for document administration, including filing and updating of records, schedules and calendars.
- Maintain accurate and complete filing of documents, including NC minutes and membership records.
- Assist in the administration of membership data in the Society’s databases and systems, e.g. Salesforce (only for SSVP membership).
Requirements
- At least 3-years of experience in administration or a related field.
- Good organisational and communication skills
- Attention to detail and ability to maintain confidentiality.
- Ability to work independently and as part of a team.
- Proficient in Microsoft Office.
Nice to have
- Knowledge of HR administrative processes
- Events co-ordination
