About Allkin
Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.
Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.
Roles & Responsibilities:
The successful candidate will help to ensure a pleasant, efficient and well-kept environment that is conducive for staff to give their best work and projects a welcoming ambience to visitors.
He/she will be carry out first line troubleshooting of facilities before activating the appropriate appointed service providers to rectify issues that may arise.
Office upkeep (Across Zones)
- Maintain and upkeep office space and facilities and serve as liaison with vendors/service providers/ building management team for facilities work maintenance. This may include supervision of cleaner/cleaning vendor and a/c maintenance contractor, pest control etc.
- Monitor office equipment and other service/ maintenance contracts and handle contract renewals including drafting simple approval papers.
- Purchase and replenish stationery and other supplies.
- Assist with room setup for senior management meetings and board events.
- Enforcing protocols (sending reminders to users as needed to tidy up after use and restoring setup) of meeting rooms, pantry and other shared spaces.
Visitor & Guest Reception
- Opening/Closing of main entrance door and shutters.
- Receiving and responding to enquiries from guests, visitors, candidates, and colleagues from other locations.
- Receiving incoming phone calls.
- Facilitate receiving/pick-up of delivery, mail etc.
Staff wellness (All staff in ISC235)
- Restocking of basic pantry supplies.
- Organize monthly healthy eating days and/or other activities that support the wellness of staff.
- Support social and staff engagement events such as refreshment ordering, logistics coordination as required.
Other Administrative Duties
- Ordering get-well/congratulatory/condolence items.
- Raise purchase in system.
- Validate invoices and organize payment.
- Ensure proper record keeping as require by audit guidelines.
- Any other ad hoc admin duties as delegated by management.
Candidate Profile:
- 3 years in similar office/admin/facility roles.
- Minimum ITE/Polytechnic Diploma.
- Able to communicate effectively (written and verbal).
- Organized and detailed.
- Familiar with MS Office tools.
