Responsibilities:
· Manage the day-to-day activities of the office, ensuring a smooth workflow and a productive work environment
· Ensure the office space is well-maintained, including coordinating with vendors for repairs, cleaning, and maintenance services
· Manage the inventory of office supplies and equipment, ensuring everything needed is readily available and restocked as necessary
· Maintain and organize company records, ensuring that important documents are properly filed and easily accessible
· Manage incoming and outgoing communications, including mail, emails, and phone calls, and ensure timely responses or forwarding to the appropriate personnel
· Assist in managing the office budget, tracking expenses, and ensuring cost-effective operations
· Process invoices, purchase orders, and vendor payments
· Oversee the submission and approval of employee expense reports and ensure adherence to company policies
· Coordinate with the HR department to support the onboarding of new employees, including setting up workstations, providing office tours, and ensuring access to necessary resources
· Act as the first point of contact for employees regarding office-related issues
· Review and negotiate contracts with vendors to ensure favourable terms and service level agreements (SLAs) are met
· Ensure the office complies with health and safety regulations, including emergency procedures, fire safety, and first aid provisions
· Promote a healthy and safe work environment by implementing workplace wellness programs and ensuring ergonomic standards
· Organize company events, workshops, and other special functions, ensuring all logistical aspects are covered
· Ensure that sensitive company information is protected and that all confidentiality policies are strictly followed
· Manage office security protocols, including the adding of facial recognition and monitoring entry points
· Work closely with other department managers to align office operations with broader company goals and initiatives
· Any other ad-hoc duties assigned
Requirements:
· Minimum Diploma in business administration or related
· Minimum 3 to 5 years of relevant working experience
· Experience working in IT sector will be advantageous
· Excellent organizational and multitasking abilities, with proficiency in office management and administrative tasks
· Proficiency in MS Office Suite (Word, Excel, PowerPoint)
· Excellent communication and interpersonal skills
· Ability to work independently with minimal supervision and collaborate effectively within a team
