Job Overview:
The ideal candidate will be responsible for managing and organizing documents, vetting legal documents, and handling the submission of various applications. The Personal Assistant will work closely with the executive team and other departments to ensure smooth operations and timely completion of tasks.
Key Responsibilities:
- Organize, maintain, and retrieve important documents and files.
- Ensure that all documents are properly labeled, categorized, and stored in both physical and digital formats.
- Keep track of document versions and updates, ensuring that the most recentnversions are available.
- Review and vet legal documents to ensure accuracy and compliance with company policies and legal standards.
- Liaise with legal counsel to clarify any legal terminology or issues.
- Prepare summaries or briefs of legal documents for quick reference by executives.
- Prepare and submit applications for permits, licenses, or other required documents as directed.
- Track the status of applications and follow up with relevant authorities or organizations as needed.
- Ensure all submissions meet deadlines and comply with required formats and standards.
- Manage calendars, schedule meetings, and arrange travel for executives as needed.
- Handle correspondence and communications on behalf of executives.
- Assist with other administrative tasks as assigned.
Qualifications:
- Min Degree in Business Administration, Legal Studies, or a related field.
- Proven experience as a Personal Assistant, Legal Assistant, or in a similar administrative role.
- Fresh Graduates with related internship experience are welcome to apply.
- Experience with legal document management and vetting is highly preferred.
- Good communication skills, both written and verbal, comfortable to liaise in Mandarin with stakeholders stationed in APAC.
- Ability to work independently and as part of a team.
