The main responsibilities of the job include the following aspects:
Administrative Affairs Management:
- Responsible for the overall coordination and management of various administrative affairs in the company to ensure that tasks are executed in an orderly manner.
- Arrange the supervisor's schedule, handle information requests, and prepare data reports.
- Manage company documents, including filing and organizing files.
Human Resources Management Assistance:
- Assist in handling procedures related to employee onboarding, offboarding, and regularization.
- Post recruitment information, submit necessary documents to government departments, and assist in obtaining relevant permits.
- Verify and compile daily attendance data for employees.
- Assist in the company's performance evaluation activities.
Meeting and Event Organization:
- Assist in the preparation, coordination, and execution of various company meetings and events.
- Responsible for setting up the meeting venue and organizing meeting minutes.
Reception and Client Relationship Management:
- Responsible for welcoming clients, providing high-quality reception services.
- Maintain client relationships and assist in strengthening communication and contact with clients.
Logistics Management and Procurement:
- Responsible for the company’s logistics management, including the arrangement of the office environment and cleanliness.
- Handle the procurement, distribution, and inventory of office supplies.
Other Administrative Support Tasks:
- Complete other administrative management support tasks as assigned by the company.
- Assist leadership in conducting internal assessments within the department and help solve practical problems.
The role of an administrative assistant involves a range of tasks that are relatively complex and diverse, requiring strong organizational, communication, and coordination skills to ensure the efficient operation of the company's administrative affairs.
