Responsibilities
· Plan and coordinate administrative procedures and systems and devise ways to streamline processes
· Recruit and train personnel and allocate responsibilities and office space
· Assess staff performance and provide coaching and guidance to ensure maximum efficiency
· Ensure the smooth and adequate flow of information within the company to facilitate other business operations
· Manage schedules and deadlines
· Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
· Monitor costs and expenses to assist in budget preparation
· Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
· Ensure operations adhere to policies and regulations
· Keep abreast with all organizational changes and business developments
Requirements and skills
· Proven experience as administration manager
· In-depth understanding of office management procedures and departmental and legal policies
· Familiarity with financial and facilities management principles
· Proficient in MS Office
· An analytical mind with problem-solving skills
· Excellent organizational and multitasking abilities
· A team player with leadership skills
· Able to work on weekend and public holiday
