The Finance Executive AP plays a pivotal role—acting as the nexus between financial discipline and Business. She / He will not just process transactions but surely highly contribute to the financial statements’ quality of the organization with a steady hand through meticulous management of Purchase Orders & Area recharges. Please find the further detailed job description as follows:
1. PO Management
- To create Purchase Requisition / Purchase Orders OPEX and CAPEX over the whole PCD TR APAC scope: through MyRequest for LFCS, Hainan Esker for the Hainan entity, and Macau Esker for our Macau Four Season Boutique concept.
- To make sure the internal validation rules are well applied before PO creation.
- To ensure the PO amounts are aligned with the latest commitments (VM expenses file, CAPEX file) else apply the proper internal validation.
- To validate invoice via Webcycle for the PR/PO created in SAP.
- To perform MIGO / PO reception over the PO scope mentioned above.
- To analyze PO with discrepancies, follow up on outstanding PO, and follow the yearly PO closing cycles.
- To perform monthly reconciliation between PO listing and General Ledger.
- To provide an accrual file of pending PO.
2. Recharge management
- To coordinate the reception of the monthly recharge through the whole APAC region and to make sure those are booked in a timely manner, within the month in question.
- To make sure the recharge items are justified, respect the accounting, purchasing, and internal control rules.
- To make sure the recharged items are properly affected and aligned with the areas’ commitments.
- To seek final validation and further pass the recharge to the finance team for booking.
3. SAP Internal Order Management.
- To create SAP Internal Order for new employees.
- To create SAP Internal Order for counters when it is the first time we collaborate with a specific customer.
- To create SAP Internal Order for specific items like BC seminar.
- To make sure our internal order library is up to date and allocations are proper.
4. Other Account Payable, reporting and ad-hoc tasks
- To submit the deposit/Advance invoice request via the related SharePoint (Dior TR & Asia Agent)
- To provide to controlling Team the monthly extraction of the P&L actual report on closing day
- To check supporting documents and create new Staff code in SAP
- To prepare local spending for Purchasing
- Liaise with Controllers to follow up on all open POs (all brands)
- Amex Report & Invoice Extraction, provide posting details and accrual file with pending items.
- Invite & guide existing vendors to join e-portal
- Work with AP Assistant Manager and PCD TR controlling Team on any ad-hoc duties.
