Suitable candidate is likely to have relevant work experience and possess a basic diploma or degree in any discipline, preferably in engineering or sciences.
Key responsibilities of an office manager:
- Administrative Support: The office manager provides administrative support to staff, including scheduling meetings, sourcing and managing correspondence with overseas suppliers.
- Office Organization: Responsible for organizing and maintaining office systems, such as filing systems, office layout, and supplies inventory.
- Staff Supervision: Office managers may supervise administrative staff, including receptionists, administrative assistants, and clerical workers, ensuring they are performing their duties effectively.
- Store Management: Keep close track of store issues and equipment, and its upkeep.
- Budget Management: The office manager handles basic budgeting and financial reporting, ensuring that office expenditures are within the budget and that resources are used efficiently.
- HR Responsibilities: He or she is to assist with human resource tasks and MOM-related matters, such as onboarding new employees, managing employee records, and coordinating staff training.
- Technology Management: They may also oversee the office’s technology infrastructure, including managing IT services, office equipment, and software applications.
- Vendor Coordination: Office managers are often in charge of coordinating with external vendors and service providers, such as suppliers, maintenance contractors, and IT support.
- Event Planning & Marketing: To work closely with top mamagement and develop plans going forward.
- Policy Implementation: Office managers help in the development and implementation of office policies and procedures, ensuring that they are followed by all staff members.
In essence, an office manager ensures that all aspects of the office environment are well-coordinated and functioning smoothly, supporting the overall productivity and efficiency of the organization.
