We are seeking a proactive and passionate individual to join e2i Campus and Admin team. You will be part of the team to manage the day-to-day office administrative and office functions to ensure smooth and efficient operations.
You are also responsible to oversee the following areas in the job function:
- Plan and propose annual budget for operating expenses.
- Manage contracts for office leases, supplies, equipment and services. This includes monitoring timely renewal of contracts prior to expiration and utilisation for supplies/services.
- Manage vendors to ensure that goods and services are delivered in accordance to service agreement and/or contractual obligations.
- Prepare ITQ/Tender specifications, source for quotations, evaluate and award vendors who have responded to ITQ/tenders. Submit recommendations to seek approval for appointment of vendors for purchases of products or services.
- Develop new processes or review existing processes to ensure efficient operations in providing administrative support to internal or external stakeholders.
- Management of office assets such as equipment and furniture across e2i offices
- Ensure existing process is in place for workplace safety and health and staff emergency preparedness for e2i offices.
- Review and implement the Business Continuity Plans for the organisation
- Manage ad hoc office improvement projects including renovation or office upgrading works.
- Any other duties related to general corporate administration.
Job Requirements:
- Degree in any discipline
- Prior work experience in office administration and procurement.
- Relevant experience in lease administration, business continuity planning and/or facility management would be an added advantage.
- Good organizational and prioritization skills with the ability to deal with multiple deadlines and maintain accurate records
- Strong project management skills
- Possess strong written and oral communication skills.
- Able to engage and communicate effectively with various stakeholders
- High degree of professionalism and passion for success.
- Team player with good interpersonal skills, positive attitude and attention to detail.
- Willingness to take on new roles.
- Able to focus on priorities and deliver in a fast-paced environment.
- Proficiency in MS office software applications
Designation and salary will commensurate with experience.
We will only contact shortlisted candidates.
