Student Officer
- Point of contact for general enquiries from S&A staff, ASTAR Graduate Academy and Institutes of Higher Learning Institutes. Inclusive of coordinating for internship project proposals submissions and other administrative matters.
- Update and maintain S&A student database
- Facilitate approval from management for research student’s conference applications, thesis- and supervisor-related matters, and other student-related matters.
- Liaise with other departments within the institutes for student onboarding and exit.
- Provide any ad-hoc data request
ODE
- Facilitate all new S&A hires and students onboarding and relevant area.
- Plan and execute induction programmes for all new S&A hires and students
- Coordinate and Lead Learning Journeys and Career Fairs to local polytechnics and universities
- Tracking internship budget utilisation
- Automation for internal processes
Admin
- Coordinate external and internal meetings and manage calendar for RDO management
- Coordinate and schedule meetings for CFRC, TDRC, IP Briefing and any other RDO workshops/clinics.
- Data entry and compilation of information regarding research collaborations, agreements, business visits, fellows, joint appointments, awards received by staff and other research documentations.
- Raise and verify ePRs purchases made by RDO
- Monitor RDO admin mailboxes
- Digitalisation of past TD and project documents
- Record, issue, collect, safekeep, digitalize and order laboratory notebooks for researchers and technical staff
- Provide logistics support for hosting visits, which include but not limited to securing and preparing meeting room, laptop, AV, name tent, refreshments and reserved carpark. Liaise with receptionist to pre-register visitors and prepare visitor passes.
Others
- Cover Receptionist at CT2B during lunch period and off days on rotation basis
- Support any other S&A events and visits as required
Job Requirements
- Diploma or Degree in related field
- Minimum 2 years of relevant experience in administrative support related work
- Skilled in utilising Microsoft Power automate, Power BI for digitalisation
- Able to breakdown the assigned work into deliverable tasks and provide realistic timeline for their completion
- Demonstrated excellent verbal communication skills
- Competency in Microsoft Excel and PowerPoint
- A self-driven and meticulous individual who has a strong ability to multi-task and manage projects
