Mun Siong Engineering Limited is a market leader in turnkey solutions for the Oil & Gas, Petrochemical, Energy, Pharmaceutical & Power industries for more than half a century.
Are you someone who finds joy in keeping things running smoothly? Do you love being the go-to person for all things administrative? As our Administrative Assistant/Executive, you'll play a pivotal role in orchestrating the behind-the-scenes tasks that contribute to our department's success.
What we offer
We pride ourselves in championing diversity, inclusion, work-life balance, and harnessing technology for a brighter future. For us, sustainability isn't just a buzzword, but a way of life. We also pride ourselves on being at the forefront of environmental responsibility, integrating eco-friendly equipment and practices into everything.
Responsibilities
- Provide information and clerical support to the department regarding admin activities, policies, processes, and procedures.
- Update records and/or inputting information into the computer system.
- Organize and maintain files and records.
- Plan and schedule meetings and appointments.
- Answer phone calls and emails.
- Serve as a point person for mailing, office supplies and errands.
- Screen and distribute mail, fax, and any other documents.
- Acts as the SharePoint site owner for organizational charts and update the charts.
- Demonstrate utmost discretion in dealing with sensitive forms and personal information.
- Possess a proactive character that is able to work independently and in a team.
- Execute any other ad-hoc duties or projects as may be assigned.
Requirements & Professional Skills
- Computer skills (Microsoft Words, Excel, PowerPoint, etc).
- Familiar with HR System is an advantage.
- Diary/schedule management.
- Excellent verbal and written communication skills.
- Strong coordination and follow-up skills.
- Strong attention to details.
- Good understanding of administrative process management.
- Strong organizational and planning skills.
- Ability to multitask and prioritize daily workload.
