Highlights
- VB + 5 days + No OT!!
- Administrative & assisting director
- Commodity Trading
Responsibilities
- Acting as a first point of contact for the office- dealing with all visitors and phone calls.
- Notifies company personnel of visitor arrival.
- Collate and distribute mail.
- Maintain and organize office filing, manage correspondence, and update company databases.
- Maintains security and telecommunications system.
- Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
- Manage company’s deliveries and pickup for documents and any other as required.
- Maintain company calendar, schedule, and manage in-house and external events.
- Coordinate and support company celebrations such as staff birthdays, CNY, Diwali etc.
- Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal.
- Maintain complete stock of all office supplies including pantry and accuracy of inventory.
- Help implement new programs, procedures, methods, and systems.
- Connect with building vendors to carry out fixes and improvements.
- Manage travel bookings for employees wherever required.
- Actively support the claim management process of the company.
- Manage Directors electronic diary, correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Manage Directors travel arrangements (including visas/accommodation).
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Directors in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
- Produce documents, contracts, reports, and presentations for the Director.
- Any other ad-hoc duties as required.
Requirements
- Min O' level, Nitec.
- Proven experience as an administrative assistant, secretary, or similar role.
- Experience in office management software such as MS Office (MS Excel, MS Word).
- A self-starter who can plan, organize, and take initiative to meet job objectives and deadlines independently.
- Can-do attitude, driven and passionate about work.
- Strong verbal and written communication skills.
HOW TO APPLY:
Interested applicants, please email to “[email protected]”.
We regret only shortlisted candidates will be notified.
Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.
Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Pierre Chung Yih Shern
EA Personnel Reg No: R22111092
